Careers · Philippines Only · Full Time
Be the person who keeps the founder, the team, and our clients on the same page. We are hiring a full-time executive assistant in the Philippines to own the calendar, client communication, customer records, follow-ups, invoicing, and the daily details that keep Provision Digital running.
This opening is for an individual joining the Provision Digital team. We are not looking for agencies, white-label partners, freelancers, or independent contractors.
The Must-Haves
You will work directly with our Arizona-based founder and help coordinate the business day to day. We need someone who notices what needs attention, communicates clearly, and follows through without constant reminders.
Write clear, professional emails, handle client calls, share updates, and keep customers informed. Build trust, spot frustration early, and follow through on every commitment.
Coordinate meetings across time zones, resolve scheduling conflicts, protect focus time, prepare agendas, and make sure important messages receive a response.
Maintain accurate CRM records, contacts, service details, onboarding steps, meeting notes, and next actions. Know what is happening with each customer.
Assign clear owners and due dates, follow up with teammates and clients, chase missing information, and escalate blockers before they become missed promises.
Prepare accurate invoices, track due dates and payments, follow up professionally on overdue balances, and flag discrepancies for approval. Keep billing records current.
Maintain task lists and simple SOPs, coordinate onboarding, organize documents, and give the founder a concise daily view of priorities, blockers, and decisions needed.
Strong written and spoken English is essential for client emails and calls. You must be available for agreed hours overlapping our Arizona business day (8am–5pm MST / 11pm–8am Philippine time). Tell us your exact overlap below.
How it works: apply below, and if your experience matches we will send you a short paid exercise using fictional client and scheduling scenarios. Strong tests get a call. Successful finalists receive an offer.
Apply Now
Allow 10–15 minutes. Use your own words and specific examples. This role pays $3–$5 USD/hour and is for a full-time internal employee based in the Philippines.
Received
Thanks for the detail. If your experience matches what we need, we will contact you about next steps, which may include a short paid test project.
Back to the site →What success looks like
Clients know what is happening, what comes next, and when they will hear from us.
Every task has an owner, a due date, and a next action. You follow up until it is resolved.
Invoices go out correctly, payments are tracked, and overdue balances get timely attention.
The calendar is organized and the founder has the context needed for meetings and decisions.